When you own a business, papers add up fast. Files stacked up on cabinets, waiting to be put in the right place; important papers piled high in inboxes and outboxes, still waiting to be sorted and filed. The sheer amount of paper the average business or organization handles on a daily basis is staggering.
The Problems with Paper
The average worker spends an average of ten minutes reading over a file for the information he needs. He spends another twenty minutes to an hour or more trying to find the file. Misfiled reports, forms or other documents are a reality in even the more organized office, and when you need information now, you don't have the time to go digging through an outdated filing cabinet, hoping that the file you need was put in the correct place.
Paper is a security hazard. It doesn't take much for a document to be misfiled, accidently recycled in a batch of non-essential paperwork, or left where someone else can access it. Worse yet, having all of your most important documents in paper form only leaves you vulnerable in the case of a fire, flood or other disaster. Paper files can be destroyed. Digital copies of those files can be stored online or at an offsite location, and can be easily backed up, protecting your company, and your customers.
Printed documents are time consuming and costly to share. The time it takes to copy off and hand out copies of a report could be more productively spent other ways. In business, time is money, and it's time to stop wasting both.
A Paperless Office?
The idea behind a paperless office has been around since the introduction of the first personal computers. As the internet, processing software, and other modern advancements began to change the way companies did business, the idea became a feasible possibility. The benefits are endless: less cost, less time spent searching mounds of paper, more usable office space. Imagine not having the paper clutter and filing cabinets taking up precious real estate in your office. More room to work, and space that can be better used for other things. It's also a huge step towards a more eco-friendly workplace.
If a paperless office is such a revolutionary idea, one that could forever change businesses for the better, why aren't more businesses getting involved?
It takes time and resources that many businesses don't have available right now. First you have to gather the papers, and then organize them. Then you have to purchase expensive equipment, hire an expert, or a team of experts for larger businesses, to start scanning and converting all of your printed documents into something usable. Alternatively, you could hire a company to scan your documents for you, which will still involve organizing the paperwork, driving it to the company's location, and then picking everything up again when it's done. That's a huge hassle.
It's also unnecessary. You don't need to buy the equipment, hire specialists, or spend weeks scanning years of essential documents in order to go paperless. You don't even need to organize the papers first.
At Attella, we do all of the work for you. Thanks to our onsite scanning service, you don't need to worry about who is handling your important papers. We show up with all of our own top-of-the-line equipment and do all of the work right at your location. We'll organize your papers, either by your preferences or through our own methods, scan everything into the document style of your choice (Word document, PDF and JPEG, amongst others) and copy it onto a CD, flash drive, your computer, an external hard drive, or onto a server, and then we'll even prepare your documents for storage. If you would prefer to not keep the documents once they have been scanned, we also have an onsite paper shredding service.
Converting to a paperless office doesn't have to be a challenge. When you choose Attella for your document management goals, you know that the job will be done in a professional manner, with as little interruption to your work day as possible. When we're done, you will have files that are easy to copy, transfer, email and search, saving you time and money.
Going paperless, or at least committing to using less paper, is one of the best investments you can make in your business. Without having to worry about the cost of ink, toner, paper and repairs, you can quickly recoup the small expense of going paperless. Attella is committed to quality scanning (no fuzzy duplicates, just clear, easily readable files), and making sure your documents are handled with the best care possible. Because we work in your offices, you know that papers won't be lost or misplaced. Our trained professionals are the best at what they do, and we work hard to exceed our customers' expectations.
Your company can benefit from going paperless, and thanks to Attella's new onsite document scanning services, there has never been a better time to make the change.
