There are several rules and regulations controlling the protection of personal data within businesses. Because of that, there are a lot of things to consider when deciding what to do with your documents. At Attella, we're aware of all of the requirements these regulations put on you as a business owner, and we're here to help. Our services can help you meet these requirements, without the hassle these regulations often mean for a company. Here's how:
Sarbanes-Oxley
Any publicly owned company must be able to accurately report its finances. In order to fully comply with this regulation, you must hire an auditor to come in and examine your finances, and to take a look at how your financial operations are running. This is to prevent more Enron-like problems, but can be a huge expense for a business. Auditors typically charge by the hour, and they don't come cheap.
Onsite document scanning can help to reduce this cost. When all of your financial documents are in one place, it doesn't take hours to gather up and sort through the forms to find what the auditor is looking for. When all of your files are available on a disk, and the data can be searched through, you're going to shave hours, if not days, of off the expense of compliance. Through Attella, the physical copies of these important financial documents will be sorted and prepared for storage, making them easy to access when needed.
Health Insurance Portability and Accountability Act (HIPAA)
Patient information needs to be secure. Traditional paper files can be left out, misfiled, lost or read by the wrong people. By digitalizing patient files, and then storing them on a secure server, not only are the files safe, there is the added benefit of being able to access the information from anywhere, if needed. If the patient has been admitted to the hospital, for example, there is no need to copy off the files for the hospital staff's use. By transferring the file over a secure connection, the documents are available for the doctor overseeing the patient, and not anyone who happens to pick up the file along the way.
The Gramm-Leach-Bliley Act of 1999 (GLB)
If, during the course of your business, you have access to, and record, a client or customer's private financial data, you need to have a way of keeping it safe. A filing cabinet in your office just isn't enough. With the rise of identity theft, you need to do something more. Our onsite scanning service can place all of these files onto an external hard drive or upload it up onto a secure server, and make sure that this private data stays secure. Our document destruction service, also an onsite offering, makes sure that these papers don't leave your office until there is no chance of a risk to your clients.
The Economic Espionage Act (EEA)
Dumpster diving for private information, trade secrets, or other information not available to the general public isn't illegal; and unfortunately, it happens. You need to protect your documents. We can create digital copies of everything, and then make sure the physical papers are destroyed, keeping your private business information safe.
The Fair and Accurate Credit Transactions Act of 2003
This act specifically requires businesses to destroy the private information of any clients or customers. In order to prevent identity theft, you are responsible for protecting your clients. Our onsite document destruction helps you to meet this requirement. We even remove the document remnants, disposing of them in a secure manner.
We can also help your business to meet ISO standards. Preparing your product for a global marketplace means that you need to make sure your company meets the standards set forward by the International Organization for Standardization. One of the most important requirements is to have your company organized in a way that allows it to run at optimum efficiency. By converting your documents to a digital format, allowing them to be searched through, easily transferred from one location to another, you help to improve the way your company works. When you store the paper documents, or have them destroyed, you have the potential to open up a lot of previously unusable space. Attella's onsite document scanning, and their document destroying, services help with both of these needs.
As a caring business owner, protecting your customers is one of your main concerns. Here at Attella, we know how important it is for you to keep your customers happy, and to keep their private information safe. Our onsite document scanning service allows you to keep your important documents secure. While you will be able to access them, and send them across a secure server to anyone else who might need access to them, there will be no paper copies to be misplaced or accidently thrown out (where it might be picked up by anyone). Your physical documents can then be boxed up and stored at a secure facility or destroyed. We do all of the work for you, even sorting and preparing the documents for scanning.
Not meeting the requirements for these regulations can have serious and costly consequences for your business. Unfortunately, gathering up and sorting through the documents, purchasing the scanning or shredding equipment, and then paying for the manpower to get everything done is costly as well. There's a better solution. Attella works onsite, in your offices, to get your documents ready (we'll even do the sorting) for scanning or destruction.
When you go with Attella, you don't have to worry about the quality of work. The digital copies of your documents will be just as clear as the originals. We know that a digital document needs to function just as well, if not better, than the physical paper version. We also know that your time is valuable; we work as quickly as possible (without sacrificing quality) to make sure your needs are met in a timeframe that doesn’t interrupt the flow of business.
With Attella, you know that your satisfaction, and the security of your customers, is our top priority. We're in business to help your business grow.
